Platform

One system between both sides of the order.

Suppliers update it. Customers read it. Nobody re-types a quantity into a third spreadsheet. From purchase order to delivery note, every object in the chain has one accountable record — and an API if you want that record somewhere else.

Request a walkthrough Look at the API

app.exwhk.com / orders

Open purchase orders

4 of 27

EXW-24817

Mila Tote · Full-grain

1,200

In production

EXW-24802

Ora Crossbody · Recycled nylon

3,400

Final QC

EXW-24788

Kesa Shoulder · Vegan PU

900

Booked

EXW-24761

Ridge Backpack · Canvas

2,150

Delivered

Shipment SH-1043

On time

PO confirmed
Supplier · 12 Mar
Materials in
Supplier · 27 Mar
Inline QC passed
AQL 2.5 · 14 Apr
Cartons packed
48 cartons · 22 Apr
Departed HKG
ETA Rotterdam 19 May

Cartons

Gross wt.

612 kg

Incoterm

FOB HKG

Docs

6 / 6

Modules

Six things, done thoroughly.

Not a generic PLM with handbags typed into it. Every module exists because a real programme broke without it.

Supplier portal

Every factory gets its own login. They confirm purchase orders, commit to dates, post production milestones, upload QC photos and certificates, and raise change requests where you can see them.

PO acknowledgement with committed dates
Milestone posting: materials, cutting, assembly, finishing
Photo and document upload against the order
Change requests and exception flags
Capacity and booking visibility
Multi-language interface, per-user permissions

Order management

One purchase order record with the full style, colourway and size matrix, the costing behind it, and every revision it has been through. What changed, when, and who approved it.

Style, colourway and size breakdowns
Costed BOM and landed-cost modelling
Approval workflow and revision history
Split deliveries and partial shipments
Sample and pre-production gating
Per-customer and per-supplier views

Production and quality

The programme tracked while it is still fixable. Milestones with committed and actual dates, inspection reports attached to the order, and defect data that accumulates into a supplier scorecard.

Committed vs actual milestone dates
Inline and final inspection reports
Defect classification and AQL results
Sealed sample and trim card references
Lab test certificates and audit records
Supplier performance scoring over time

Shipment management

Bookings, references and dates in the same place as the orders inside them — so 'where is my PO' and 'where is my container' are the same question with the same answer.

Bookings with HAWB / B/L references
ETD, ETA and milestone tracking
Multi-PO consolidation per shipment
Incoterm and freight-mode handling
Customs and export document packs
Arrival and receipt confirmation

Delivery notes

Delivery notes generated from what was actually packed, not from what was ordered. Received quantities reconcile straight back against the purchase order, carton by carton.

DN generated from packed quantities
Automatic reconciliation against the PO
Short, over and damaged-quantity handling
Signed receipt capture
Discrepancy reporting the day it happens
Branded PDF output

Cartons and packing

The carton plan is part of the order, not an afterthought at the loading bay. Dimensions, weights, barcodes and labels come out of the same data your warehouse will scan.

Carton plans and assortment packing
Gross and net weights, dimensions, CBM
Carton and inner-pack labelling
GS1 / SSCC and custom barcode formats
Packing lists tied to the shipment
Warehouse-ready scan data

Documents

The paperwork, generated rather than assembled.

Every document is produced from the order data that is already in the system, which is why the numbers on them agree with each other. They stay attached to the order and the shipment for as long as you need to prove something.

Document pack

Proforma invoice
Commercial invoice
Packing list
Delivery note
Certificate of origin
Bill of lading / HAWB
Inspection report
Lab test certificate
Audit certificate
Material declaration

API and integrations

Your data, wherever you need it.

The platform is a good place to work. It should not be the only place your data exists — so everything visible in the interface is reachable over the API.

GET /v1/orders/:id

curl https://api.exwhk.com/v1/orders/EXW-24817 \
  -H "Authorization: Bearer $EXW_API_KEY"

{
  "id": "EXW-24817",
  "status": "in_production",
  "supplier": { "id": "sup_0f21", "country": "VN" },
  "style": "Mila Tote / Full-grain",
  "quantity": 1200,
  "incoterm": "FOB",
  "milestones": [
    { "code": "materials_in",  "committed": "2026-03-27", "actual": "2026-03-26" },
    { "code": "inline_qc",     "committed": "2026-04-15", "actual": "2026-04-14" },
    { "code": "cartons_packed","committed": "2026-04-24", "actual": null }
  ],
  "shipment": { "id": "SH-1043", "etd": "2026-04-28", "eta": "2026-05-19" }
}

REST API

Documented, versioned and predictable. Read orders, shipments, delivery notes and carton data; write confirmations and receipts. Bearer-token auth, cursor pagination, sane rate limits.

Webhooks

Signed callbacks on every state change — PO confirmed, milestone posted, shipment departed, delivery note issued — so your systems react instead of poll.

File exchange

CSV and EDI over SFTP for partners who are never going to call an API, mapped to your field names rather than ours.

ERP and WMS

We have built these bridges before: purchase orders out, goods receipts back, and carton-level scan data your warehouse can actually use.

API keys and full reference documentation are issued with your account. Ask us for the docs if you want to review them before you commit.

Security and reliability

Two competitors, one platform, zero leakage.

You are sharing a system with your suppliers, and your suppliers are sharing it with other people's brands. Separation is not a feature here — it is the foundation.

Access control

Role-based permissions with hard tenant separation. A supplier sees their own orders and nothing else — not your costings, not your other factories.

Encryption

TLS in transit, encryption at rest, and secrets held in managed key storage. No customer data in logs.

Audit trail

Every write is attributed and timestamped. Who changed the quantity, when, and what it was before.

Continuity

Automated backups with point-in-time recovery, tested restores, and monitored uptime with real alerting behind it.

See it with your own orders in it.

We will walk you through the platform against a programme that looks like yours, and be straight about what it does not do yet.

Talk to us [email protected]